Some More HR Advice from our friend Christie Ferguson of 1 Stop HR Consulting

A check list of items to include in Employee Files:

Are you setting up your employee files for the first time or have you ever wondered if your files are set up correctly? Here is a list of items you should include in the files:

  • Resume and cover letter
  • Interviewing notes
  • Behaviour/competency profiles
  • Reference notes, any background check information
  • Job description(s)
  • Employment agreements and any additional agreements related to the job
  • Emergency contact information
  • Awards or recognition earned
  • Training records
  • Benefits information
  • Completed new employee orientation checklist
  • Signed policy manual acknowledgement
  • Any promotions, transfers or updated job and salary information
  • Documentation of any performance issues
  • Performance reviews
  • Warnings
  • Resignation letter
  • Termination letter

Christie Ferguson CHRP, CHRL
1 Stop HR